A comprehensive framework for creating, describing, and executing tasks efficiently within our system.
Task Creation Standards
Establish these key elements when creating tasks in our system:
Single Assignee
Each task must have exactly one person responsible for its completion
Start Date
When work on the task should begin
Due Date
When the deliverable must be completed
Time Estimate
Projected hours/minutes needed for completion
Once these elements are set, they cannot be modified unless affected by another dependency-blocking task.
Tasks that break these standards or exceed their due date automatically become eligible for termination.
Task Completion protocol
This protocol ensures clear communication about task status and proper verification of all work.
Team Member review
Team members should use the "Review" status and mention their manager in the task comment section when they finish a task. Managers will then verify the work meets requirements before marking it "complete."
Manager Authorization Required
Only designated managers can mark tasks as "Complete" to maintain accountability in the system.
Required Task Description Components
Task Objective
A clear statement of what needs to be accomplished
Delivery Information
Specific details on where to find the completed work (either the actual deliverable text or a direct link to it)
Effective Task Execution Process
Review the Objective
Understand exactly what needs to be delivered
Examine Delivery Requirements
Note the specific format and location for your final output
Address Prerequisites
Review all questions and required information in sequential order
Execute Methodically
Complete each step logically to reach the final deliverable
Benefits of Systematic Task Management
Minimized Communication
Reduces unnecessary back-and-forth
Efficient Completion
Ensures tasks are finished on time
Versatile Application
Works for both small tasks and major deliverables
This systematic approach minimizes back-and-forth communication and ensures efficient task completion, whether you're working on small discrete tasks or major milestone deliverables.